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Sponsorship, Advertising, and Exhibit Opportunities

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Quick links:

2018 Health-Care Symposium Home Page

Call for Proposals
Register to Attend

Book Your Room
Preliminary Program (Online)
Preliminary Program (PDF)
Student Design Competition

Submit Your Health-Care Symposium Proceedings Paper

Guidelines For Preparing And Arranging Posters
Sponsors, Advertisers, and Exhibitors
Keynote Speaker
Program Tracks and Committees


HFES invites your participation in the 2018 International Symposium on Human Factors and Ergonomics in Health Care. The following promotional opportunities are available to all organizations with relevant products and services.

Every organization that reserves a sponsorship, ad, insert, or exhibit will be acknowledged on signage at the symposium, on the Web site, and in the final program. Sponsors are acknowledged during the Opening Plenary and at specific functions that are sponsored.

Reservations are accepted on a first-come, first-served basis with receipt of a completed order form. Return an electronic version to Susan Marschner, or fax the form to 310/394-2410. HFES will issue an invoice for payment, which is due within 30 days of receipt unless stated otherwise.

Sponsorship Types and Rates

The items below with an asterisk (*) include one free registration bag insert, a $900 value. Track Sponsors receive one complimentary registration.


Sponsorship Type


Opening Networking Reception*


Opening Plenary/Keynote Session* – Keynote speaker details


Track – Patient Safety Research and Initiatives*


Track – Consumer and Clinical Health-Care IT*


Track – Medical and Drug-Delivery Devices* (SOLD)


Track – Hospital Environments*


Poster/Networking Reception – (two available)*


Catered Lunch – (two available)*


Coffee break – (eight available)


Sustaining Sponsorship (unlimited number available)


Lanyards* (SOLD)


New! Best Poster Award* (four available, one per track)


New! Student mHealth App Competition


If you'd like to offer a sponsorship not shown in this list, please contact Lois Smith.

Discounted Sponsorship Packages

Save 20% on these combined promotions, or tell us what combination of sponsorships/ads you're interested in and we'll send you a quote. All packages include one registration bag insert ($900 value).






Track sponsorship PLUS one coffee break any day




Track sponsorship PLUS lunch sponsorship




Opening reception PLUS one track sponsorship




Advertisements and Inserts

Promote your product, program, or service with a program ad and/or a flyer or catalog for insertion in the attendee registration bags.

Ad/Insert Type and Dimensions

Regular Rate

Sponsor Rate

Inside front cover – 7" wide x 10" high



Inside back cover – 7" wide x 10" high



Inside full page – 7" wide x 10" high



Inside half page horizontal – 7" wide x 4.5" high



Registration bag insert



Cover ads: Color only; full bleed measures 8-11/16" x 11-3/8".

Inside full page ads may be color or black and white. Submit high-resolution PDF files for all ads.

Bag inserts must not exceed 8-1/2"  x 11" or size A4 paper and require prior approval. Instructions for shipping approved materials to Boston will be sent following receipt of payment.

Due dates are as follows:
Ad reservations and bag insert sample: January 8, 2018
Ad artwork: January 15, 2018


A limited number of tabletop spaces are available for exhibits or demonstrations. Tabletops come with one 6-foot draped table, two chairs, and a sign (no pipe and drape). Read the Exhibit Regulations prior to placing a reservation.


Exhibit Type Rate
Tabletop exhibit $1,500

Exhibitors are encouraged to staff their tables during morning and afternoon refreshment breaks and the poster receptions on March 26 and 27.

Setup: March 26, 8:00 a.m.–10:00 a.m.
Teardown: March 27, 6:30–7:30 p.m., immediately following the poster reception